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          a paperless office

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Document Scan Canada

Canada’s Scanning Centre

Bringing Paper Records to Life.

Making data accessible and secure.

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Wikipedia - Paperless Office

A paperless office is a work environment in which the use of paper is eliminated or greatly reduced. This is done by converting documents and other papers into digital form. Proponents claim that "going paperless" can save money, boost productivity, save space, make documentation and information sharing easier, keep personal information more secure, and help the environment. The concept can also be extended to communications outside the office.

Traditional offices have paper-based filing systems, which may include filing cabinets, folders, shelves, microfiche systems, and drawing cabinets, all of which require maintenance, equipment, considerable space, and are resource-intensive. In contrast, a paperless office could simply have a desk, chair, and computer (with a modest amount of local or network storage), and all of the information would be stored in digital form. Speech recognition and speech synthesis could also be used to facilitate the storage of information digitally.

Once computer data is printed on paper, it becomes out-of-sync with computer database updates. Paper is difficult to search and arrange in multiple sort arrangements, and similar paper data stored in multiple locations is often difficult and costly to track and update. A paperless office would have a single-source collection point for distributed database updates, and a publish-subscribe system.

Modern computer screens make reading less exhausting for the eyes; a laptop computer can be used on a couch or in bed. With tablet computers and smartphones, with many other low-cost value-added features like video animation, video clips, and full-length movies, many argue that paper is now obsolete to all but those who are resistant to technological change.

How a Paperless Office Works

 

If you've ever spent too long hunting through stacks of paper for an invoice or searching through paper files, you may have wished for a paperless office. You wouldn't be alone. As soon as computers began appearing on office desks more than 20 years ago, so did the idea of paperless, electronic communication. But despite all the time that's passed, most businesses are far from operating without paper.


The arguments for tossing the piles of paper are strong. By eliminating paper in file cabinets, for example, a company can create more room and reduce off-site storage costs. By exchanging information electronically with vendors and customers, a business can make information quickly accessible -- and conversely more private and secure through the use of encryption, passwords and other security measures. For some businesses -- like those in the healthcare industry, which are governed by the Health Insurance Portability and Privacy Act (HIPAA) -- paperless records may be a regulatory requirement.  But the process of going paperless can be daunting.  Let DSC convert your documents, making the paperless movement a painless one.

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Scan on demand provides instant access to your offsite files.

 

Some companies may prefer to maintain document storage in paper form but will still require access to those stored documents from time to time.

 

Whether you are using DSC Document Management System for your archive storage or you have your own storage arrangements our scan on demand service is a must have priority scanning service which provides immediate scanning and conversion for those important documents.

 

Documents are scanned and made immediately available via our secure online servers. This flexible service takes away concerns and inconvenience of having paper documents in storage.


This can also be beneficial for companies with multiple locations that have more than one employee who needs access to the same information.

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